To create an Income/Expense Actual within the Budget Management settings, follow these steps:
1.2.1. Go to the Budget Management panel.
1.2.2. Choose the budget for which you want to create an Income/Expense Actual by clicking on the budget name link. This will take you to the overview page.
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1.2.3. On the left-hand side, click on the Income/Expense tab, which will open the Income/Expense list panel.
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1.2.4. Click on the "Create" button, this action will open the panel to create a new Income/Expense.
1.2.5. When the Actual option is selected to create a actual Income/Expense, Planned or Unplanned question will open.
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Planned Actual refers to an intentional action of generating revenue. Unplanned Actual refers to unexpected or unplanned Income/Expense that was not accounted for in the original budget. |
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1.2.6. After choosing Planned or Unplanned, one of the following forms will open.
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Categories are used to organize, sort, and group similar things together to facilitate understanding, navigation, and management.
Goups refers to a specific division, department, or section within an organization that focuses on a particular function, project, or aspect of the business. It helps structure and organize an organization's activities and resources based on specific goals or functions.
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With Repeat, choose how often the schedule will occur. In the Method section, selecting 'Per Each' will cause the amount to repeat for every occurence. Selecting 'Total' will distribute the amount equally for each occurence.
1.2.7. Please complete the required fields.
1.2.8. When creating a new Income/Expense Unplanned Actual, ensure that you supply all the required information, including having at least one defined Income/ Expense in the "Add Actual" section to proceed.
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Note that the Currency is automatically set to the value chosen during the Budget creation process. If necessary you can Add Actual with a different currency ratio. Click Add Multiple Actuals, to add more actual with different currency, ratio, repeat or method. |
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1.2.9. Click Add.
1.2.10. Proceed by clicking on “Create” button.
1.2.11. If you want to add an Actual to an Income/Expense Actual later, click the 
icon next to it. The following "Add Actual" screen will open.
You can add a new actual to an existing Actual or create an Actual from a Plan. Creating an Actual from a Plan is utilized when a portion of the Plan is actualized.
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1.2.12. After creating, view the details by expanding the arrow.
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1.3. Constraints
When it comes to Create an Income/Expense Actual, there are a few important considerations.
1.3.1. You have the option to create an Income/Expense Actual with more than one Income/ Expense Actual.
1.3.2. It's also possible to successfully create different Income/ Expense Actual with different currencies, where you'll need to specify the ratio (which determines how much of one currency is required to exchange for the equivalent value of another currency).
1.3.3. However, if you forget to fill in a required field, you won't be able to create the Income/ Expense Actual successfully.
1.3.4. Additionally, if you don't have the necessary permissions, you'll encounter difficulties when trying to create an Income/Expense Actual.
1.4. Issues that may arise
When you're attempting to Create an Income/Expense Actual, there are a couple of potential issues that might come up.
1.4.1. If you don't have create permissions for the budget you're working with, you may run into issues.
1.4.2. Additionally, if you forget to fill in the necessary fields, an error message will be displayed.